Bylaws

Oregon Athletic Trainers’ Society Bylaws
Updated April 1, 2001
Current February 1, 2003

Article 1. Name

The name of this organization shall be the Oregon Athletic Trainers’ Society (OATS).

Article 2. Objectives

The objectives of this society shall be:

(a) The advancement, encouragement, and improvement of the athletic training profession in all its phases.

(b) The promotion of a better working relationship among those persons interested in athletics and athletic training in the state of Oregon.

(c) To develop further the ability of each of its members.

(d) To better serve the common interest of its members by providing a means for a free exchange of ideas within the profession.

(e) To enable members to become better acquainted personally through casual social fellowship.

(f) To educate the athlete for a lifetime of intelligent and practical physical training and continued maintenance of health habits.

Article 3. Membership

3.1 Classes of Membership. There shall be six (6) classes of membership, and no individual shall be eligible for more than one (1) class of membership at the same time. The classes of Membership are:

(a) Certified
(b) Associate
(c) Retired
(d) Student
(e) Advisory
(f) Honorary

3.2 Qualifications of Membership.

(a) Certified. Only NATABOC-Certified Athletic Trainers (ATCs) in good standing are eligible for Certified membership. Certified members are entitled to vote on OATS affairs and to hold OATS office.

(b) Associate. Associate membership is open to individuals who are working professionally in athletics, education, research, medicine, or an allied health care profession related to athletic training. Associate members are not entitled to vote on OATS affairs or to hold OATS office. Additionally, the following criteria must be met:

(i) Bachelor’s degree from an accredited college or University.
(ii) Proof of current certification is Standard First Aid and Cardiopulmonary Resuscitation or equivalent.
(iii) Proof of successful completion of an athletic training course (minimum two semester hours, three quarter hours) from an accredited college or university. Convention courses shall not apply.
(iv) To be eligible for continuance of associate membership, the person must accumulate and submit evidence of Continuing Education Units (CEUs) in amounts identical to those necessary to maintain NATABOC certification in a similar time period.

(c) Retired. A certified member or an associate member who retires because of age or disability shall have the privilege of continuing in the class of membership held at retirement without further payment of dues. A certified or associate member who is eligible for retired status and who wishes to continue membership in OATS in the retired class must request change to this class through the Secretary/Treasurer of OATS. Retired Certified members are entitled to vote on OATS affairs and to hold OATS office, but Retired Associate members are not.

(d) Student. The time during which a person is a student member shall not apply as time engaged in athletic training for purposes of satisfying requirements for other classes of membership nor apply as time engaged in athletic training for purposes of determining the number of years in the profession. Student members are not entitled to vote on OATS affairs or to hold OATS office. Student membership shall be open to individuals meeting the following criteria:

(i) Noncertified individuals enrolled as a full time student in a college or university CAAHEP-Accredited Athletic Training curriculum or NATABOC approved internship, preparing for the profession of Athletic Training.
(ii) If a person ceases to be a full-time student, s/he is not eligible for student membership after that year.

(e) Advisory. Physicians who are directly associated with a sports program and are providing medical care and advice to members of the teams and advising the athletic trainer in regard to his/her duties are eligible for membership in this class. A certified or associate member must nominate a prospective candidate for this membership. The nomination must be presented to the membership committee and its acceptance is subject to their judgement. Advisory members are not entitled to vote on OATS affairs or to hold OATS office.

(f) Honorary. An individual may be awarded honorary membership through the state organization only. A person who, by virtue of his/her acts and speech, shows profound interest in the athletic training profession and in enhancing its service to those in athletics shall be eligible for membership in this class. Nominations may be made only by a certified member and shall be directed to the chair of the Honors and Awards committee. The committee will make recommendations to the Executive Board for their approval. Honorary members are not entitled to vote on OATS affairs or to hold OATS office.

3.3 Changes of Membership Class. If a member wishes to change his/her OATS membership class and s/he believes that s/he is eligible for such a change, s/he should request the form for “change of membership class” from the Secretary/Treasurer. This form is completed and sent to the Secretary/Treasurer for review and action by the membership committee. If change of membership class is approved, the change is recorded. If a member is found to be in the wrong membership classification, s/he will be reclassified by the Secretary/Treasurer. This will be done without the member making a request for change. Should this occur, the Secretary/Treasurer will notify the member and executive board.

3.4 Dues. Dues shall be paid upon acceptance of the individual’s or entity’s application for membership. Thereafter, dues shall be paid annually in advance of the coming calendar year, billed November 1. Membership that is renewed without notice of termination shall make the individual responsible for all dues and assessments relating to the current dues period. Annual dues for the six (6) classes of membership are as follows:

(a) Certified $25
(b) Associate $5
(c) Retired $0
(d) Student $5
(e) Advisory $0
(f) Honorary $0

3.5 Election of Members. Applications for membership shall be directed to the Secretary/Treasurer and accepted or rejected by the membership committee of OATS. If the candidate is accepted for membership, (class of membership designated) the application with dues is sent to the Secretary/Treasurer who will then record the membership and dues.

3.6 Suspension of Membership. Membership cancellation may be recommended by any member of the society for a cause and the membership of any member be caused to cease by a two-thirds (2/3) majority vote of those members present at the annual business meeting. A person whose membership is cancelled in accordance with section 1 shall be allowed, either in person or through some member of the society, to appeal to the membership committee for reconsideration. Information in the appeal shall be presented to the executive board and the board shall, by majority vote, decide whether to submit the question of the membership cancellation to the society membership for a subsequent vote.

3.7 Reinstatement of Membership. Dues become payable on January 1 for the calendar year. If they are not paid by March 1, the member is delinquent. If dues for the year are not paid by June 30, the member is suspended and must apply for reinstatement. The membership committee should consider the circumstances of nonpayment of dues and make a judgement as to the reinstatement of a member to the previous class of membership later in the year. However, if a member is suspended for nonpayment of dues for a full year or more, s/he must apply for membership as a new member and meet the qualifications for membership in a class of membership for which s/he is applying.

During the time which the suspension is in effect (a year or more), the member loses all rights and privileges of his/her membership class and this time does not apply as time qualifying a person for certain classes of membership.

Article 4. Organization

4.1 Governing Body. The governing body of this organization shall be the executive board.

4.2 Nomination and election of officers. The executive board shall consist of the President, Vice President, Secretary/Treasurer, and Past President/Parliamentarian. Nominations for office shall be made by any voting member to the Elections Chair on or before April 15 in an election (odd-numbered) year. Ballots will be mailed to each voting member after April 15th but before April 25th of an election year. Ballots must be returned by voting members no later than May 15th in order to validate and complete the election by May 25th of an election year. Results of the election will be announced prior to the next scheduled business meeting.

4.3 Officers of the organization.

(a) President. The duties of the President are:
(i) To represent OATS in official matters
(ii) To preside over all regular and special meetings of OATS membership
(iii) To serve on the executive board
(iv) To appoint all committee chairs not specifically appointed in Bylaws
(v) To appoint liaisons to organizations allied with OATS
(vi) To serve as a member of all regular OATS committees

(b) Vice president. The duties of the Vice President are:
(i) To serve on the executive board
(ii) To chair the ethics committee
(iii) To assume the duties of President if the current President is unable to complete his/her term for any reason.

(c) Secretary/Treasurer. The duties of Secretary/Treasurer are:
(i) To serve on the executive board
(ii) To chair the membership committee
(iii) To record the minutes of all OATS meetings
(iv) To conduct all correspondence required by Constitution and Bylaws
(v) To receive and deposit all OATS monies
(vi) To issue receipts and pay accounts as authorized by the executive board
(vii) To furnish a detailed statement of OATS financial affairs to the membership at regular meetings and to the executive board upon request

(d) Past President/Parliamentarian. The duties of Past President/Parliamentarian are:
(i) To serve on the executive board
(ii) To serve as a parliamentary arbiter available for consultation at regular meetings.

4.4 Terms of Office. All elected officers of OATS serve terms of two (2) years. Elected officers are eligible to serve multiple terms, but not more than two (2) terms consecutively. In the event the President is unable to complete his/her term for any reason, the Vice President will assume the position of President for the remainder of the term. If a position other than President is vacant, and if less than one year remains in the unfinished term, the vacant position will be filled by appointment and approval of the remaining members of the executive board. For vacancies of more than one year, a special election conducted under the same parameters as a regular election must be held.

4.5 Removal of Officers. All state officers may be impeached and convicted on the following grounds: Embezzlement, malfeasance in office, and actions contrary to or in violation of the Bylaws. Before impeachment proceedings can be instituted, a brief containing the charges shall be drawn up and presented by a society member to the executive board sitting in executive session. The aforementioned brief must then be adopted by a majority vote prior to the formal presentation of charges. Upon adoption, the charges will be presented to the membership. Impeachment of any officer shall require a two-thirds (2/3) vote of the voting membership of the society present at the annual meeting.

4.6 Officer Expenses. An officer of OATS shall not be required to personally fund official business of the organization. Official business includes the annual OATS Summer Symposium, and all regularly scheduled business meetings held at the site of the NWATA symposium. As such,

(a) Expenses relating to necessary postal, shipping, communications, and travel costs that are incurred by an officer in the conduct of official business shall be reimbursed by OATS.
(b) OATS shall waive the registration fee of the summer symposium for all officers in attendance in recognition of their efforts conducting the event.
(c) OATS shall not reimburse an officer for expenses that are eligible for reimbursement by another entity, such as an employer, nor for other expenses directly relating to professional development required (CEUs) for certification.
(d) Officers are expected to employ reasonable cost-effective strategies, such as group travel and lodging, when incurring reimbursable expense.

Article 5. Meetings

5.1 Business Meetings. Annual business meeting shall be held each year at a time and place set by the executive board. A quorum for business meetings of the society shall consist of those non-retired voting members in good standing present at the business meeting. The executive board may submit items of society business to the voting membership for a vote by mail. Approval of items so submitted shall require a “yes” majority of a respondence of a majority of the voting membership of the society. An item of business that requires an immediate response or decision that cannot be postponed until a regular business meeting of the society is an exception and shall be decided by a majority vote of the executive board.

5.2 Executive Board Meetings. The executive board shall meet in conjunction with regular business meetings and at other times as necessary. A quorum for an executive board meeting shall be three (3) members. The president may submit appropriate items of society business to the executive board for a vote by mail. For such a voting procedure the president shall first secure a second to the proposal and then submit the proposal to each member of the board by mail with a request to mail a “yes” or “no” vote on the proposal by a definite date not sooner than ten days after the mailing of the proposal. Board approval of items submitted shall require a yes vote of a majority of the members of the board.

Article 6. Committees

6.1 Standing Committees

(a) Ethics Committee. Chaired by OATS Vice President. Number of members shall be determined by the Chair to form a workable group. Committee membership is subject to executive board review and approval. Term of appointment is one (1) year and is renewable. Duties of the committee include but are not limited to receipt, investigation, and resolution of ethical violations or complaints.

(b) Membership Committee. Chaired by OATS Secretary/Treasurer. Number of members shall be determined by the Chair to form a workable group. Committee membership is subject to executive board review and approval. Term of appointment is one (1) year and is renewable. Duties of the committee include but are not limited to maintenance of membership rolls and information, and processing membership applications and renewals.

(c) Legislative Affairs Committee. Chair appointed by the President. Number of members shall be determined by the Chair to form a workable group. Committee membership is subject to executive board review and approval. Term of appointment is one (1) year and is renewable. Duties of the committee include but are not limited to pursuit and protection of OATS legislative goals and interests, and Coordination of OATS membership’s legislative and political action.

(d) Secondary Schools Committee. Chair appointed by the President. Number of members shall be determined by the Chair to form a workable group. Committee membership is subject to executive board review and approval. Term of appointment is one (1) year and is renewable. Duties of the committee include but are not limited to identification of common interests for members practicing in the secondary school setting, coordination and coverage of OSAA championship events, and communication with OSAA and groups of similar interest.

6.2 Ad Hoc Committees. From time to time, ad hoc committees may be established as necessary by the Executive Board.

Article 7. Local Chapters

A local chapter charter may be obtained by making application in writing to the Executive Board of OATS. Such application shall include the local chapter’s Bylaws. Local chapters shall be granted charter to OATS by approval of the Executive Board. Of the annual dues paid to OATS by each certified member of a local chapter, $5 shall be returned on or before March 15 to the local chapter, for operating expenses and budget matters as each local chapter shall deem necessary. At the end of the calendar year, any unused funds shall revert to OATS.

Article 8. Amendment of Bylaws

8.1 Substantive Changes. All proposed amendments to these bylaws shall be submitted in writing to the executive board at least 6 weeks prior to scheduled business meetings. The executive board shall distribute copies of the proposal to all voting members at least three weeks prior to the scheduled business meeting. A proposed amendment to these bylaws that has been properly submitted shall be read at a regular business meeting and a 2/3 majority vote of the voting membership present shall be necessary for the adoption of the said amendment.

8.2 Technical Corrections. Technical corrections to these bylaws may be made by unanimous vote of the executive board. If corrections are approved, they shall not become effective until 30 days after the membership has been advised of the changes.

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